MoMA Electronic Records Archives [MERA] Project Manager, Museum of Modern Art

Quest Resource Group is recruiting for a Long Term Consultant for the Museum of Modern Art


Bachelor’s degree (art history preferred) plus master’s degree in archival administration or master of library or information science with a specialization in digital records; or equivalent combination of education and experience.


Minimum three – five years experience in the management of electronic assets and database management, and experience in records management operations. Experience in managing projects and/or creating workflows. “Hands-on” familiarity with electronic document and records management systems is highly desirable.


Demonstrated understanding of professional standards related to modern archival practices, digital records management, digital preservation, and digital repositories. Knowledge of electronic records archival systems and OAIS reference model. Solid computer skills and the ability to learn new tools quickly. Familiarity with standards, principles, and practices for description and metadata. Excellent interpersonal, written, and oral communication skills; strong analytical and organizational skills. Ability to work independently as well as in a team. Ability to maintain confidentiality. Awareness of emerging technologies for electronic search and discovery preferred.


  • Direct the implementation and roll out of new MoMA Electronic Records Archive [MERA] system
  • Liaise with outside electronic records consultant
  • Test and evaluate custom-designed electronic records archives system input tools
  • Communicate with electronic records archives system vendor, manage finalization of input tools
  • Review records retention schedules for departments, and when necessary, convene department meetings to discuss and revise
  • Create digital records preservation policy and criteria for designation of email as permanent records
  • Finalize the file plan for curatorial and related support exhibition records in year one and file plans for remaining departments in year two
  • Prepare a user manual with clear, step-by-step instructions for input and retrieval of records by participating staff
  • Develop FAQs, or Frequently Asked Questions, document to anticipate questions that participating staff are likely to ask
  • Develop training materials to convey to participating staff the information they will need to transfer and retrieve records in MERA and administer staff training sessions
  • Research best practices for data normalization and set guidelines for:  file formats to be accepted in the new system, retention of native copies, and preferred migration pathways
  • Collaborate with IT to establish levels of security and access for various staff positions and create procedures to establish new users on the system
  • Test file plan and user instructions
  • Ingest select records
  • Test record discoverability
  • Evaluate initial implementation and roll out of MERA
  • Create project documentation
  • Assess scope of the system contents and evaluate whether to expand, for example, to include archival audio and video assets
  • Manage relationship with electronic records archive software provider
  • Audit records management procedures
  • Other duties as assigned

For further details and to apply online:

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