Job Opening: Digital Production Manager, University of Florida

POSITION: Library Associate 3 – Digital Production Manager

REPORTS TO: Chair, Digital Services and Shared Collections

Minimum Salary $40,343. Actual salary will reflect selected professional’s experience and credentials

REQUISITION #: 0902082

DEADLINE DATE: January 3, 2012 (UPDATED)

Please be aware this position is not located on the main campus. The job location for this position is at: 4040 NE 49th Avenue (RTS – Job Corps Route 24)

The University of Florida Libraries seeks a versatile and energetic Digital Production Manager responsible for strategically managing staff capacities, multiple fund lines and project timelines, and the specialized equipment and resources for the operations of the Digital Library Center. The Digital Production Manager has oversight of projects and staff in the areas of bibliographic control, imaging/post-capture processing, quality control & structural metadata, audiovisual conversion/formatting, and optical character recognition/metadata enhancement/archiving. Working closely with external and internal clients this position ensures an appropriate flow of materials, manages digitization processes and services, advises customers on technical specifications, and makes project level decisions collaboratively with the Chair of Digital Services & Shared Collections.

Manages the Digital Library Center production units, consisting of Ingest; Imaging; Audiovisual; Quality Control; Metadata, Markup, Loading, and Archiving for optimal efficiency.
• Establishes, maintains, and assesses overall production workflow;
• Maintains accurate tracking and inventory for production and pending queues;
• Advises the Chair of Digital Services & Shared Collections and project administrators concerning progress toward overall project goals and any relevant day-to-day operational needs or risks (scheduling, hardware/software needs and failures, etc.);
• Provides regularly scheduled reports to Department Chair, identifying risks and analyzing capacity;
• Ensures effective training for DLC, Libraries, and partner institutions in the creation, manipulation and uses of digitization equipment, software, and digital files;
• Collaborates on the development of grant proposals and in the administration of awarded projects;
• Prepares and conducts presentations on the digitization process;
• Manages budgets;
• Tracks and assures available funding levels for OPS budgets including multiple grant funded projects;
• Works with Center staff to develop cost-effective and quality-control techniques for digitization;
• Assists in identifying potential projects and funding sources relevant to the mission of the Center;
• Manages equipment needs;
• In collaboration with Imaging Supervisor, works with IT, vendors, and others to ensure optimal functioning of hardware and software and to recommend methods, hardware, and software for improved operational efficiency and new opportunities.

Supervises staff

• Prioritizes and assigns projects to direct reports and OPS staff;
• Provides technical training;
• Monitors productivity.

Supports digital production needs of UF Institutional Repository (UF IR), such as ingest and digital preservation of electronic theses and dissertations, self-submittals, and integration of UF content digitized by Internet Archive.
• Coordinates with IR manager and provides technical support as needed;
• Coordinates with Vended Scanning Coordinator for successful integration of externally digitized content.

Liaises with UF Libraries subject specialists and other library and museum locations for digitization and, as necessary, with the Florida Virtual Library Center for the deployment and/or archiving of resources created.
• Advises on technical aspects and provides budget estimates for proposed digitization projects, especially grant funded work;
• Communicates status of projects in progress.

Keeps current with national developments in imaging with digital planetary, audio, video, and multimedia devices; researches topics related to digital imaging, indexing, metadata, etc. particularly related to the standardization and use of planetary and multi-media devices and makes recommendations. Serves on committees and performs other duties as assigned.


Bachelor’s degree and six years of related library experience; or a Master’s degree and three years of related library experience; or any equivalent combination of experience, training and/or education.


• Experience with analog and digital imaging equipment, e.g., flat-bed scanners and high resolution analog and digital cameras; and high-speed rotary scanners, slide and microfilm scanners, etc.;
• Extensive experience related to imaging, graphics, audiovisual formats;
• Successful supervisory experience, especially the ability to provide leadership to professional and paraprofessional staff with highly technical duties in a collegial manner in a constantly changing environment;
• Successful experience coordinating large collaborative projects with internal and external partners;
• Successful project management;
• Successful budget management experience;
• Experience with sponsored research projects;
• Ability to collaborate with PIs on development of proposals and in the administration of awarded projects;
• Experience working with special and/or archival collections in an academic or research environment;
• Experience in teaching and training digital technologies as it relates to training staff and giving presentations on the digitization process to partners, including SUS librarians and faculty;
• Experience in digitizing research materials (e.g., books, maps, artifacts, specimens, etc.);
• Ability to work both independently and collaboratively with faculty, students, administrators and the general public;
• Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment;
• Effective decision-making skills;
• Effective oral and written communication skills;
• Demonstrated attention to detail;
• Experience manipulating and processing digital images;
• Experience in audio, video and synchronized multimedia formats.


The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state’s oldest and most comprehensive university, UF is among the nation’s most academically diverse public universities. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at

The George A. Smathers Libraries is a member of the Association of Research Libraries (ARL)the Center for Research Libraries (CRL), the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. The George A. Smathers Libraries organizational chart is available at: For more information about the Libraries, please visit


The Digital Library Center (DLC) is among the largest capacity digitization facilities in the southeastern United States. The DLC develops, manages, and publishes digital content from curatorial collections, in support of academic programs, organizes conversion and ingest capabilities, facilitates awareness and coordinates instruction in scholarly use and development of digital technologies and their application to collection and publishing services.

The University of Florida Digital Collection (UFDC) is the set of digital collections hosted by UF, including the Digital Library of the Caribbean and the Caribbean Newspaper Digital Library (both are international collaboratives) as well as the State-wide Florida Digital Newspaper Library. For more information about the DLC and the UFDC, please visit

Gainesville, Florida and the surrounding community are home to approximately 240,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2007, Gainesville was ranked as the “Best Place to Live and Work” by Frommer’s Cities Ranked and Rated and as one of the “Best Places to Live and Play” by National Geographic Adventure. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville’s accolades are listed at the Gainesville Awards and Recognition link. A recent article in Florida Trend Magazine offers an in depth Community Portrait of Gainesville and the University of Florida. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two hour drive.

Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at

The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida’s Faculty Development Office to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

If you are interested in these positions please apply online at referring to requisition number 0902082.

For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.

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