Digital Archivist, UC San Diego Library

The UC San Diego Library is committed to supporting academic excellence and diversity within the faculty, staff, and student body.

The University and the Library

With 34,000 students, UC San Diego is dedicated to the advancement of knowledge through excellence in education and research at the undergraduate, graduate, professional school and postdoctoral levels.  UC San Diego has been recognized as one of the top 10 public universities in the nation by US News & World Report, as well as one of the top schools for medical research.  UC San Diego is also in the top 10 of all universities in the nation in receiving federal R&D research grants.  The UC San Diego Library plays a critical role in advancing and supporting the university’s research, teaching, patient care, and public service missions.

Responsibilities of the Position

The Digital Archivist is a new position shared between Special Collections & Archives (SC&A) and the Digital Library Development Program (DLDP).  Reporting to the directors of both programs ( 60% in SC&A; 40% in DLDP), the Digital Archivist will provide leadership to ensure the long term preservation, organization, and discovery of all born-digital materials collected and retained by the UC San Diego Library. Given the number of such resources that are growing in Special Collections & Archives, the position will initially primarily report in that program. The Digital Archivist will:

  • Provide library-wide expertise on workflows, tools, and best practices to support the management of born-digital content
  • Strategize, develop, and communicate processes for accessioning, ingesting, processing, describing, and preserving born-digital materials. Process born-digital content for Library collections.
  • Advise on and engage with the appropriate capture, management, discovery, and preservation strategies for born-digital materials;
  • Set guidelines and identify tools and techniques to review, process, and redact born-digital content  with personally identifiable information and other confidential and sensitive information;
  • Evaluate proposed acquisitions of born-digital material with the Program Directors, the Supervisory Archivist, and other UC San Diego selectors, as appropriate and advise on discovery and delivery options;
  • Provide direction for the capture, organization, management, and preservation of selected web-based resources, including, when appropriate, management through the Library’s Digital Asset Management System (DAMS) and the Internet Archive’s Archive It tool.
  • Coordinate web archiving projects with appropriate UC San Diego Library specialists, CDL support staff, and colleagues from other UC campuses, as required;
  • Work with Library and University IT staff to facilitate the transfer of born-digital materials to library-controlled storage using hard drives, FTP, shared drives, and other methods; advise on digital storage needs
  • Coordinate with curatorial and metadata specialists on the cataloging of born-digital materials and their exposure in library catalogs, the Library’s DAMS, as well as other UC and national digital repositories.
  • Work collaboratively with Library public service and outreach professionals on the appropriate presentation of born digital material for instructional and research use, and exhibits.

Minimum Qualifications

  • Knowledge of archival theory and best practices, especially as they relate to the particular issues posed by born-digital content;
  • Experience processing born-digital materials;
  • Knowledge of current trends and protocols in digital archiving;
  • Thorough and up-to-date knowledge of tools and software used to capture, manage, and deliver born-digital records such as forensic hardware, FTK, BitCurator, BagIt, or DataAccessioner
  • Knowledge of legacy digital formats, their care and use.
  • MLS or equivalent advanced degree. Equivalent combination of relevant education and experience may be substituted as appropriate.
  • Experience with web archiving activities and tools such as Archive-it.
  • Familiarity with social media archiving tools / services such as Crimson Hexagon
  • Familiarity with metadata and other standards relevant to the control of digital materials such as OAIS, EAD, DACS, Dublin Core, MODS, PREMIS, and XML;
  • Familiarity with trends in arrangement, description & management of born-digital materials
  • Excellent analytical, interpersonal, time management, and organizational skills, as well as excellent written and oral communication abilities;
  • Ability to work creatively, both independently and collaboratively.
  • Demonstrated strong commitment to diversity, equity and inclusion in higher education.

Preferred Qualifications

  • Experience processing analog archival materials
  • Society of American Archivists Digital Archivist Specialist certificate, or courses toward its completion
  • Knowledge of legal & ethical issues affecting privacy, records restrictions, and access, as they pertain to born-digital materials;
  • Ability to articulate highly technical concepts and requirements to a variety of audiences
  • Experience preserving born-digital materials, including web sites, email, and social media
  • Experience with archival collections management tools such as Archivists Toolkit and ArchivesSpace Experience writing detailed documentation and training staff

Librarians at UC San Diego are academic appointees and entitled to appropriate professional leave and all other perquisites granted to non-faculty academic personnel. UC San Diego Librarians are expected to participate in library-wide and system-wide planning and governance and to be professionally active. Appreciation of, a sensitivity to, and respect for a rich and diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds, and those with disabilities.

Salary: Salary and level of appointment in the Librarian series commensurate with qualifications and experience and based on the University of California pay scales. 

Closing Date: Application consideration begins February 16 and will continue until the position is filled.

To Apply: For full consideration, please submit applications to

 Please provide the following:

  • A short application letter addressing your interest in this program and applicable qualifications
  • A resume of education and relevant experience
  • The names of at least three persons who are knowledgeable about your qualifications and/or suitability for this position
  • A personal statement summarizing your past or planned contributions to diversity; guidance for preparing diversity statements can be found at:

AA-EOE: UCSD is an Affirmative Action/Equal Opportunity Employer with a strong institutional commitment to excellence through diversity.

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