Collections Management Librarian, University of California, Riverside

The University of California, Riverside (UCR) Library seeks applications and nominations for an innovative, dynamic, and deeply knowledgeable professional to serve as Collections Management Librarian. The closing date to apply is July 11, 2016. For more information and to apply: EEO/AA/ADA/Vets Employer.

Rank and Salary Scale
Assistant Librarian- Associate Librarian – Librarian ($47,722-$88,253)

Organizational Unit
Collections and Scholarly Communication

Position Overview
The University of California, Riverside (UCR) Library seeks applications and nominations for an innovative, dynamic, and knowledgeable professional to serve as Collections Management Librarian who will oversee the arrangement, description, processing, cataloging, and management of the manuscript, archives, and rare book holdings maintained by Special Collections & University Archives.

Located an hour’s drive to the east of Los Angeles, an hour west of Palm Springs and the Coachella Valley, an hour east of ocean beaches, ninety minutes north of San Diego, and an hour south of mountain ski resorts, UCR is located in an area of dramatic landscapes and rich cultural traditions. The University is a dynamic, aggressively-developing land grant research institution dedicated to preparing its diverse student body to be successful competitors in the world marketplace of ideas. UCR boasts the first new School of Medicine to open on the West Coast in forty-three years; a new School of Public Policy; and the Bourns College of Engineering, ranked 10th in the world according to an international ranking organization.

UCR is a world-class research university with an exceptionally diverse undergraduate student body. Its mission is explicitly linked to providing routes to educational success for underrepresented and first-generation college students. A commitment to this mission is a preferred qualification.

The UCR Library is a critical partner in preparing UCR’s students to be globally competitive while simultaneously preparing them for careers in the Inland Empire and beyond. The mission of the UCR Library is no less than to bring the world’s information resources to the UCR community and to ensure that UCR students, faculty, and staff have the skills to fully exploit those resources to change the world for the better.

The UCR Library is building a team of intensely collaborative, forward-thinking colleagues dedicated to providing excellent services to our students, faculty, and community members in a rapidly evolving information environment. The successful candidate will be technologically sophisticated; committed to problem-solving in local, regional, national, and international arenas; and able to develop innovative solutions to complex problems.

The UCR Library is comprised of four facilities housing more than 3,000,000 volumes, 97,000 print and electronic journals, and 2,300,000 microforms. The Library provides services to more than 21,000 students and 1,830 faculty and other academics in an organization that is planning for and experiencing extensive growth. The successful candidate will join an enthusiastic staff of 118 librarians and support personnel (including student FTE) in the work of building a research library of excellence within a dynamic and diverse university ranked among the top 50 in the nation. The UCR Library is a member of the Association of Research Libraries (ARL). Among the unique collections of the UCR Library are the Water Resources Collections and Archives, the Rupert Costo Library of the American Indian, the Paul Chou Collection of Chinese history and culture, the George Brown Papers, collections documenting the Tuskegee Airmen, and the Eaton Collection of Science Fiction & Fantasy. Information about the UCR Library is available at

The UCR Library is an integral part of the University of California library system. With collections totaling 30 million volumes, UC’s more than 100 libraries are surpassed in size on the American continent only by the Library of Congress collection. In addition, UC’s California Digital Library (CDL) provides the core of the University’s digital collections. CDL also assists UC to share resources and holdings more effectively, and provides leadership in applying technology to the development of library collections and services. Organizationally situated within the UC Office of the President, the CDL operates in close collaboration with all UC campuses and their libraries.

UC professional librarians are academic appointees and are represented by an exclusive bargaining unit, University Council-American Federation of Teachers (UC-AFT). This position is in the bargaining unit.

The Collections Management Librarian is responsible for the accessioning and processing of all manuscript, archives, and rare book holdings maintained by Special Collections & University Archives and will play an instrumental role in the development and documentation of policies/procedures governing the arrangement and description of these materials. Under general direction from the Director of Distinctive Collections, the Collections Management Librarian:

• Accessions, arranges, describes, catalogs, and otherwise processes manuscript, archives, and rare book holdings according to local and professional standards
• Exercises critical and independent judgment in assessing processing needs, in consultation with appropriate collection manager
• Develops, recommends, and documents policies, procedures, and standards for arranging and describing manuscript, archives, books, and non-textual materials
• Assesses processing procedures; makes recommendations for and implements process improvement and procedural changes
• Creates, maintains, and updates appropriate departmental control records
• Recruits, trains and develops, supervises and evaluates student employees
• Performs quality control assessments of all processing activities
• Generates regular reports on processed and in-process holdings
• Oversees ongoing stacks and collection management activities
• Reviews shipping and quarantine schedules for incoming materials
• Maintains close communication with other departmental staff responsible for Manuscripts, University Archives, Eaton Science Fiction Collection, Water Resources Collections and Archives, and Public Services, consulting about collection needs and areas of concern and supports departmental projects
• Works collaboratively with other library departments, to address needs specific to Special Collections & University Archives holdings for collection management initiatives and library planning
• Participates in relevant professional organizations, and takes an active role in state-wide, national and global archival and special collections initiatives
• Participates in library-wide activities, administrative committees, special projects and library programs; represents the UCR Library on various University of California standing committees and ad-hoc groups
• UCR librarians are members of the Librarians Association of the University of California (LAUC). Research, publication, and/or service to the University and profession are expected for continuing advancement.

Required Qualifications
• ALA-accredited Master’s Degree or equivalent experience or degree in one or more fields relevant to the position
• Experience accessioning and processing manuscript, archives, books, and non-textual materials
• Extensive knowledge of archival and special collections theory and practice
• Demonstrated knowledge of and experience with EAD and MARC formats
• Knowledge and understanding of library-based descriptive standards including Describing Archives: A Content Standard (DACS) and Resource Description and Access (RDA)
• Strong organizational skills, and effectiveness in balancing multiple assignments and projects
• Demonstrated creativity, initiative, self-direction, and innovative thinking
• Effective oral and written communication
• Strong interpersonal skills with ability to work successfully in an intensely collaborative environment with a broad range of people from culturally diverse backgrounds including colleagues, administrators, students, faculty, donors, and alumni
• Ability to lift materials weighing up to 30 lbs., shelve/retrieve materials from shelves at ground level up to six feet in height and perform light maintenance tasks. Ability to bend, stoop and push loaded book trucks weighing up to approximately 250 lbs. Ability to travel to various campus locations.

Preferred Qualifications
• Experience using ArchivesSpace, Archivists’ Toolkit, Aeon, Millennium, and/or other content management systems
• Experience processing analog/digital media and born-digital resources, including non-textual materials
• Supervisory experience
• Knowledge and understanding of Dublin Core, RDF, METS, MODS, EAC-CPF and other digital metadata standards
• Evidence of successful project management and leadership skills

Salary and Benefits
Salary commensurate with qualifications and experience. Appointment at rank of Assistant Librarian, Associate Librarian or Librarian depending upon qualifications and experience. Advancement through the librarian ranks at the University of California is through a series of structured, merit-based evaluations, occurring every two to three years, each of which includes substantial peer input. Excellent retirement system, health, and vacation benefits.

Application Information
Please complete and submit the information requested in APRecruit (cover letter addressing qualifications and experience related to the primary duties of the position, resume/curriculum vitae, and three to five professional references as directed at The final date to apply is July 11, 2016.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law


Riverside, CA



  • Curriculum Vitae – Your most recently updated C.V.
  • Cover Letter
  • Statement of Research (Optional)
  • Statement of Teaching (Optional)
  • Statement of Contributions to Diversity – Statement addressing past and/or potential contributions to diversity through teaching, research, professional activity, and/or service.
  • Misc / Additional (Optional)


3-5 references required (contact information only)


  1. Create an ApplicantID
  2. Provide required information and documents
  3. If any, provide required reference information

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